Meeting Hostesses

General notes:

  • If you can volunteer for any month where the box(es) have no names that will be appreciated.
  • For potluck months (September, December and June )  all members bring food.
  • Coffee volunteers should get to meeting by 9:00 to start coffee.
  • Ideally there should be 3 volunteers for all months.

Supplies found in closet across from stairs on right: coffee, filters, powdered creamer, sugar & sugar packets, powdered lemonade, plates, napkins, plastic wear, teas. Some supplies are in boxes on floor others on shelf just above.

For Pot Luck (Sept./ Dec./ June):

  • set up food table(s)
  • set up side room with tables and chairs if not already done
  • 9-9:30 put beverage(s) and snacks suitable for morning snacks on round table
  • 11:30 put out lunch food, plates, utensils, napkins, cups etc  (heat hot food and put salads together as needed)
  • clean up after meal

For regular meetings (not Pot Luck)

  • 9-9:30 put snacks, beverages plates, utensils, napkins, cups etc  out on round table
  • clean up after snacks

Coffee & beverage making directions

  • Electric coffee urns are in kitchen – put filters in both urn baskets – you will need to punch whole in center so that support can go through).
  • Fill stainless steel urn with 28 ounces of water and add 2 cups of regular coffee to basket.
  • Add 24 ounces water to tan urn and 24 tablespoons (little bit less than 2 cups) of decaf coffee to basket.
  • Plugs for both urns should be besides them and when ready to start brewing plug them in to outlets found nearby.
  • When coffee is ready red light will come on at bottom of pot. There are 2 insulated brown carafes nearby – fill each carafe with corresponding coffee and put on table. Refill as needed.
  • Fill a tea kettle of water with water and bring to boil (for tea). Place tea bags and lemon (if available) besides stove/kettle. Members come in and help themselves.
  • There is powdered lemonade in supply closet which can be made up in clear pitcher and put out

Remember your help is needed in order to have snacks and/or coffee every month

Thanks in advance for your response & also thanks to those members who have already volunteered.

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